Administrative Assistant, Purchasing Dept. (Puyallup, WA)
Administrative Assistant, Purchasing Dept. (Puyallup, WA)
Job title: Administrative Assistant, Purchasing Dept.
Availability: Immediate Hire
Location: Puyallup, WA
Employment Status: Full-time (typical work week 50+ hours)
Benefits: Yes
This is a position in the Purchasing Department of a busy residential home builder based in Puyallup Washington and with communities throughout the Puget Sound region. Despite the economic downturn this builder has remained financially viable and in fact has continued to grow by offering quality homes at affordable prices to Puget Sound residents. The Purchasing Department plays a pivotal role in this company by coordinating all vendor/subcontractor purchasing including hiring/firing, price negotiation, purchase orders, contract administration and bidding. The employer maintains a fast-paced yet family oriented, fun and rewarding work environment.
This position is largely a data entry position that requires strict attention to detail, the ability to closely follow instructions, and the ability to manage tasks and stay on task despite interruptions. In this position you will coordinate bidding and contracting activities through emails and phone calls with numerous subcontractors and vendors and by ensuring that subcontractor/vendor documents and pricing are both accurate and timely. Although you will be working in a team environment, the position is largely self managed requiring a self-driven person who (after being trained) can remain busy, be effective, and figure out what to do without constant instruction. To be successful you must be able to receive instructions or a request once and be able to follow through and get things done without being asked again.
Additionally, to be effective you must have past extensive experience and/or training with Microsoft Excel and Microsoft Word along with the ability to generate spreadsheet reports, create and modify simple spreadsheet formulas, mail merge, enter data into financial reports and so forth. Nearly all of your time will involve work on computers and the use of online software (training for the online software will be provided) and Microsoft Office products. Furthermore, you must have strong people and interpersonal skills with the ability to work in a diverse work environment and to establish relationships with vendors/subcontractors. In short, you must be friendly, outgoing and able to work well with people in outside organizations, yet at times be appropriately curt and assertive.
The typical work week at this company is 50 hours with occasional requirements to work in excess of 50 hours depending on workload. In general you must be available and in the office from 8:00 am to 6:00 pm. Employee health insurance and vacation available after 90 days. Other benefits may be available.
Job Requirements:
*Experience with Microsoft Excel and Word an absolute must
*Must be able to learn and use online (web based) software and must be capable of spending extensive hours working on the computer
*Must have strong computer skills and be very familiar with the Windows environment
*Must be capable of spending extensive time entering data and working with financial information
*Must be capable of coordinating activities, following up with, and building relationships with employees in other companies
*Ability to work 50 or more hours per week on a regular basis a must. This is a team and the person who accepts this position will be expected to share/even the workload with other team members who often work as many as 50-60 hours per week. Must be able to work occasional (but not frequent) weekends.
*Strong attention to detail, ability to follow instructions and ability to stay on task required.
*Positive attitude, a strong sense of team and a self-motivating, self-managing personality required
*Must be capable of taking the lead on tasks and following through to completion without people having to ask twice or giving constant instructions
*Must be capable of keeping proprietary information confidential and private
*Must be willing and able to help others and give clear instruction
*Must be capable of using tact and discretion
*Must be teachable and willing/able to both ask for and receive help when it is needed
Desired Qualifications:
*Previous construction and/or purchasing experience desired
*Project Management or Project Coordination experience a plus
*Should be capable of typing at least 65 WPM
*Should be capable of segregating and prioritizing instructions and tasks and managing your own workload
*Should be available to start work immediately
For consideration respond via email with resume, cover letter, pay history and available start date. Qualified applicants being considered will be contacted for immediate interview.
No solicitation or recruiters. Actual applicants only!
Source:Administrative Assistant, Purchasing Dept. (Puyallup, WA)
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